P3GQA Roundtable Discussions
Jira Reporting Isn’t Enough: Rethinking Portfolio Decisions
Who it is for:
Project Portfolio Managers / PMO for internal IT organizations who work with Jira (large companies / enterprises)
Overview:
How do you show the trade-offs of adding another “priority” initiative to your portfolio?
We will discuss why reporting on delivery data is not the same as making portfolio-level decisions, and how PMOs can move towards capacity-driven prioritization by introducing a dedicated portfolio layer that connects strategy and execution across tools.
Format:
This is a one-hour, invite-only discussion held under the Chatham House Rule, not recorded, and limited to 12 participants plus the facilitator(s).
Balancing Billability, Delivery, and Resource Utilisation in IT Solution Businesses
Who it is for:
Project Portfolio Managers in IT solution Businesses
Overview:
How do you keep billability high while still delivering client projects on time - without overloading your teams?
We will explore how IT solution providers can gain visibility into resource utilization, align project demand with available capacity, and spot potential bottlenecks before they affect delivery. Together, we will discuss practical approaches to improving planning, making informed resourcing decisions, and maintaining the right balance between customer commitments, profitability, and sustainable team workloads.
Format:
This is a one-hour, invite-only discussion held under the Chatham House Rule, not recorded, and limited to 12 participants plus the facilitator(s).
Rethinking Project Portfolio Decisions in Medtech R&D
Who it is for:
Project Portfolio Managers in Research & Development functions of Medtech companies
Overview:
How do you show the trade-offs of adding another “priority” project to your R&D portfolio - when timelines are tied to complex regulatory approvals?
We will explore the challenges product development organizations face when prioritizing project portfolios under regulatory constraints, long development cycles, and limited capacity. Together, we will discuss how to improve portfolio visibility, make better trade-offs, and align projects, resources, and timelines across R&D pipelines.
Format:
This is a one-hour, invite-only discussion held under the Chatham House Rule, not recorded, and limited to 12 participants plus the facilitator(s).
Meet Your Facilitator
Dr Christoph Hirnle
Executive Director of Customer Engagement, Meisterplan
Christoph Hirnle helps organizations strengthen the critical link between strategy and execution - what he calls the “transmission layer” of the organization. His work focuses on empowering the often-overlooked middle layer of leadership, including department heads, PMO leaders, resource managers, and senior project leaders, who translate strategic intent into real outcomes.
Christoph is the author of Lean PPM™, a practical framework for portfolio and resource decision-making that combines organizational theory with insights drawn from observing more than 1,000 organizations. He serves as Executive Director of Customer Engagement at Meisterplan, a leading platform for portfolio resource management, where he drives growth by aligning product, marketing, sales, and customer success around a unified value narrative. Christoph also contributes to the global PMO community as Hub Leader for Europe at PMO Global Alliance (PMOGA), helping reshape how PMOs create and demonstrate value within organizations.